Frequently Asked Questions

When will registration be open? Early: November 15, 2021 – January 15, 2022 On-time: January 16 – February 28, 2022 Late: March 1 – April 1, 2022

What is included in registration costs? Registration will include access to the welcome event, all conference sessions, poster session, free Wi-Fi in public areas at the hotel, and morning and afternoon coffee and snacks as well as lunch on Tuesday, Wednesday, and Thursday of the conference.

What meeting content is currently available for virtual access? After more than a year of virtual events, we are happy to announce that this is an in-person meeting. Unfortunately, we are not able to offer additional virtual access.

What meeting content is ICMB planning to make available online? We are only able to provide the printed program documents (e.g., agenda, presentation titles and authors) online. No other online content is planned, due to resource constraints.

What is the historical meeting attendance? Previous ICMB conferences have been attended by 150-250 conference participants.

Is there funding available for student travel to the conference? Yes, SSMB will be awarding travel scholarships to a number of students and are accepting applications during early registration. Awards will be announced by email to all applicants as well as on social media and here on the website.

Is there funding available for early-career researchers to attend the conference? Yes, SSMB will be awarding travel scholarships to a number of early career professionals and are accepting applications during early registration. Awards will be announced by email to all applicants as well as on social media and here on the website.

What food will be available during the conference? We will provide daily coffee, tea, water, snacks, and lunches during the 3 core days of the conference. A cash bar and other refreshments will be offered as part of the welcome event and poster session(s). Menus are not finalized but food restrictions and preferences may be taken into account if you wish to provide information during your registration (halal, kosher, vegan, gluten-free, etc.).

How does SSMB minimize the environmental impact of ICMB meetings? As scientists, resource managers, and policy makers, protecting the environment is important to us. Please see our environmental pledge for more information.

May I bring a guest to the conference or other events? Children under the age of 5 are welcome at daily conference activities without an additional fee when with a parent/guardian. However, please let us know so that we can be aware of all who may be attending. Children older than 5 would require their own (reduced cost) registration fee to attend conference events, please contact conference organizers to arrange attendance. Guests of any age are permitted during the welcome event, poster session(s) and field trips for a fee. Like all attendees, they are subject to the code of conduct. Daily conference attendance would require registration for any adult guests. If you wish to purchase an additional ticket for the evening events or Friday field trips for an adult guest or child not attending the daily conference events, please contact conference organizers.

Is childcare provided at the meeting? Unfortunately, we are unable to provide childcare at the meeting. However, children are allowed in the conference area under the supervision of an adult.

What other considerations are made for parents? A nursing room will be available for use during the conference. Please let conference organizers know in advance if you require this so that we can be prepared for the number of users. A regular hotel room is being set aside for this purpose so we will not know the location until a few days before the conference. If you wish to use the nursing room, please ask about this when you check in at registration.

Is ICMB accessible for people with disabilities? Yes, please let us know during registration in the accommodations section that additional services are needed to make the meeting accessible to you. ICMB will contact the individual directly to learn more about how to assist you with the request. ICMB will provide free caregiver badges upon request. All convention center spaces and hotel venues are ADA accessible and wheelchair spaces will be made available at the front of all conference rooms, as will seats for the hearing and visually impaired. ICMB encourages anyone with special requests that are not covered in the FAQ to contact us well in advance so that every effort can be made to fulfill the request.

Does ICMB support the use of chosen gender pronouns? Yes, inclusive gender options will be made available via our registration form and preferred pronouns will be included on all conference badges.

Does ICMB have a code of conduct? Yes, in 2020, ICMB adopted a Code of Conduct in English and in Spanish. All attendees are required to agree to the Code of Conduct upon registering for the conference.

How do I report a code of conduct violation? Please email the conference organizers at marinebioinvasions@gmail.com or ask to speak to conference staff at the registration table.

Does ICMB have a social media policy? ICMB encourages courtesy in communications. By checking the consent box during registration, attendees consent to having their image used for the purpose of promoting this conference on the website and social media. For those who do not consent to having their image used, ICMB will make every effort to honor this. Attendees should be aware that this event is open to the public and the news media. ICMB strongly encourages compliance with attendee requests regarding visual media, but does not guarantee it.

What parking is available at the conference? There is parking, including handicapped parking, available at the hotel for a fee, both with and without valet. There is no street parking available close to the hotel.

What washrooms are available near the conference? There are bathrooms near all conference rooms and meeting spaces.

Do you have a map of the conference space? Yes, a map of the conference space is available including accessible entrances, stairs, ramps.

If you still have questions after reading these FAQs, please do not hesitate to contact us.